For Exhibitors Header

Meeting Space Requests and Tutorials

SLAS2019 offers a variety of options for exhibitors to connect with customers on and off the exhibition floor.

Attract new customers and reengage existing ones by hosting a tutorial, making a presentation in the new Solutions Spotlight, or hold a private meeting.

Maximize your SLAS2019 experience with one of these unique opportunities.

Note that all events or activities planned by exhibiting companies must be pre-approved by SLAS.

Exhibitor Tutorials

Reserve an Exhibitor Tutorial.

Exhibitor tutorials are an important part of the SLAS2019 program and a great way to connect with attendees. These sessions are held at the Walter E. Washington Convention Center and space is booked directly through SLAS. Fees below do not include food/beverage. Once space is confirmed food/beverage orders can be arranged with the convention center directly.

Exhibitor tutorials are available in 45-minute, 75-minute, or 120-minute time slots. A limited number of tutorial slots are available, and exhibitors may request a maximum of two tutorial slots. If additional slots are requested, requests will be put on a waiting list until October 31, 2018. After this date exhibitors will be allowed to secure additional tutorial time slots in the order in which the forms were received based on room availability.

Exhibitors have the option to upgrade their tutorial to include video recording, produced by Biocompare.

Video Recording Features:
Includes full production of the tutorial (webinar) video including:

  • Professional videographer
  • HD camera package including professional audio
  • Creation of interactive presentation synched to slides including:
    • Table of contents for jumping to any slide in presentation
    • Custom interface matching corporate brand identity
    • 1 year web hosting on our video optimized server network
    • Downloadable link
    • iPad compatible
  • Three rounds of review
  • Final HD movie file to be property of the exhibitor

Pricing

Length of Tutorial Non-12:30 p.m. Timeslots 12:30 p.m. Timeslots Optional Add-on: Video Recording Fee
45-minute tutorial $1,500 $2,000 $3,000
75-minute tutorial $2,000 $2,500 $3,500
120-minute tutorial $3,250 $3,750 $4,250

Tutorials are available during the following sessions:

Mon., Feb. 4 Tues., Feb. 5 Wed., Feb. 6
12:30 p.m. - 1:15 p.m. 9:30 a.m. - 10:15 a.m. Noon - 12:45 p.m.
12:30 p.m. - 1:45 p.m. 12:30 p.m. - 1:15 p.m.  
12:30 p.m. - 2:30 p.m. 12:30 p.m. - 1:45 p.m.  
2:00 p.m. - 2:45 p.m. 12:30 p.m. - 2:30 p.m.  
  2:00 p.m. - 2:45 p.m.  

Tutorial Descriptions and Event Scheduler

Tutorial descriptions will be listed in the online event scheduler prior to the conference, and in the SLAS2019 Conference App on site. To be included in the Event Scheduler and Conference App, exhibitor tutorial applications and descriptions must be received by December 5, 2018.

Please note:

  • Rooms will be assigned based on the order of receipt of the completed form and full payment of the tutorial and/or exhibit floor meeting space. Companies may list time slot preferences.
  • Pre-conference advertising of the event is the responsibility of the host company. SLAS2019 recommends submitting your application early as tutorial and/or exhibit meeting space will be posted on the SLAS2019 website as received, providing more visibility to your tutorial and/or exhibit floor meeting space.
  • Rooms are available only to companies that have rented exhibit booth space at the conference.
  • All catering costs are the responsibility of the host company. Upon confirmation of the application, SLAS2019 will provide contact names for catering service.
  • All rooms will be set in classroom style for 75 people. Rooms will automatically be supplied with audio visual (AV) equipment: LCD projector, screen, podium and microphone. Additional AV equipment is the responsibility of the host company.
  • If slots are available on October 31, exhibiting companies will be given the option to request additional tutorial space.

Reserve an Exhibitor Tutorial.

Solutions Spotlight

Solutions Spotlight are 20-minute presentation opportunities in the SLAS2019 Exhibition Theatre on the expo floor. With timeslots available during exhibit hours Monday-Wednesday, Solutions Spotlight opportunities are a great way to highlight a new technology or customer case study in a prominent, public venue on the exhibition floor. Companies delivering Solutions Spotlight presentations are featured on SLAS2019.org, in the SLAS2019 Event Scheduler and in attendee program materials.

Basic AV will be included in the theater including: LCD monitor, podium, podium mic, wireless lavaliere microphone, slide advancer/laser pointer, and an AV technician. Each company’s logo will appear on signage at the theater.

Pricing: $750

Presentation Descriptions and Event Scheduler

Solutions Spotlight descriptions will be listed in the online event scheduler prior to the conference, and in the SLAS2019 Conference App on site. To be included in the Event Scheduler, product theater applications and descriptions must be received by December 5, 2018. Any application and or description received after December 5, 2018, will be promoted in the SLAS2019 Conference App only (based on availability and acceptance).

Presentation slide decks will be collected and included in the event mobile app.

Solutions Spotlight slots are available during the following times:

Mon., Feb. 4 Tues., Feb. 5 Wed., Feb. 6
10:30 a.m. - 10:50 a.m. 9:30 a.m. - 9:50 a.m. 9:30 a.m. - 9:50 a.m.
11:00 a.m. - 11:20 a.m. 10:00 a.m. - 10:20 a.m. 10:00 a.m. - 10:20 a.m.
11:30 a.m. - 11:50 a.m. 10:30 a.m. - 10:50 a.m. 10:30 a.m. - 10:50 a.m.
12:00 p.m. - 12:20 p.m. 11:00 a.m. - 11:20 a.m. 11:00 a.m. - 11:20 a.m.
3:00 p.m. - 3:20 p.m. 11:30 a.m. - 11:50 a.m.  
3:30 p.m. - 3:50 p.m. 12:00 p.m. - 12:20 p.m.  
4:00 p.m. - 4:20 p.m. 3:00 p.m. - 3:20 p.m.  
4:30 p.m. - 4:50 p.m. 3:30 p.m. - 3:50 p.m.  
  4:00 p.m. - 4:20 p.m.  
  4:30 p.m. - 4:50 p.m.  

Reserve a Solutions Spotlight slot.

Meeting Space Requests at SLAS2019 Official Hotels & Convention Center

Pricing: $500 (Hotel) or $750 (Convention Center)

Note that all events or activities planned by exhibiting companies must be pre-approved by SLAS.

SLAS has allocated blocks of time within the SLAS2019 program where exhibitors may book meeting space for internal or hosted events so as not to conflict with official conference events or programming as noted in the exhibitor contract. All meeting space at the Walter E. Washington Convention Center and both official conference hotels are controlled by SLAS during the official event dates and SLAS may choose to release space to exhibitors based on availability.

  • SLAS has allocated blocks of time during SLAS2019 for internal or hosted events. See date and time restrictions below. Events are defined as:
    • Internal Meeting (No SLAS2019 Attendees Invited)
    • Hosted Meeting (SLAS2019 Attendees Invited)
  • Meeting space requests may not conflict with official SLAS2019 functions.
  • All meeting space at hotels is contractually controlled by SLAS during the annual meeting. All calls to the hotel will be directed to SLAS.
    • To submit a request for meeting space at official hotels, fill out this form.
      • You will be asked for:
        • Date & start/end time for your request
        • Number of people expected
        • Internal or Hosted Meeting (see above)
        • Food & beverage required
        • AV required
        • Preferred venue (Washington Convention Center, Marriott Marquis or Renaissance)
      • Approved space is available on a first-come, first-serve basis based only on availability.
      • Hosted events cannot be marketed broadly by the exhibitor if the approved hours conflict with official SLAS functions.
      • Rental fees/meeting space fees may also be incurred from the hotel(s) directly based on hotel policies and procedures.
      • All expenses associated with approved events are the responsibility of the exhibitor, including but not limited to furnishings, food and beverage, audio visual, etc.

Available Dates and Times for Meetings

The following dates and times will be considered for exhibitor meetings at official SLAS2019 hotels or at the Walter E. Washington Convention Center:

Internal Meeting (No SLAS2019 Attendees Invited)

Varies based on request and event description. Internal sales or training meeting requests may be approved during official SLAS2019 hours provided no attendees or customers are invited.

Hosted Meeting (SLAS2019 Attendees Invited)

Sat., Feb. 2 Sun., Feb. 3 Mon., Feb. 4 Tues., Feb. 5 Wed., Feb. 6
7:00 a.m. - 8:30 a.m. 7:00 a.m. - 8:30 a.m. 7:00 a.m. - 8:30 a.m. 7:00 a.m. - 8:00 a.m. 7:00 a.m. - 8:00 a.m.
Noon - 1:00 p.m. Noon - 1:00 p.m. After 6:00 p.m.   After 5:00 p.m.
After 3:00 p.m. After 3:00 p.m.      

Request meeting space at an official SLAS hotel or the Walter E. Washington Convention Center.

Meeting Space on Exhibition Floor

Investment: $5,000

SLAS offers exhibitors the opportunity to rent a meeting room on the exhibition floor. These rooms are available for exclusive rental for the entire duration of the exhibition open hours (Monday, February 4 - Wednesday, February 6, 2019). There are limited rooms available and reservations are confirmed on a first-come, first-serve basis.

  • Meeting room is a 15’ x 15’ hard-wall room built on the exhibition floor.
    • Rooms do not have ceilings and SLAS cannot guarantee acoustic quality or privacy.
  • Meeting rooms are inclusive of the following: lockable doors, carpet, one 42" x 84" conference table (seating for 8-10), 8 chairs, one (1) 8-foot draped table for literature, one trash can, company logo outside the meeting room, daily vacuuming and trash removal.
  • Meeting rooms do not include audio-visual equipment, electrical, Internet, or food and beverage.
    • Exhibitors requiring these services should order them directly from the vendors as listed in the exhibitor manual.
  • Exhibitors will be notified of their room assignment via e-mail once payment has been received.

Reserve meeting space on the exhibition floor.

Questions?
Colleen Campbell
SLAS Meetings Manager
ccampbell@slas.org
+1.703.964.1240 ext 160


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